Training Management Software
Know exactly who is competent, catch every expiring certification, and close skills gaps before they become findings. Visual competency matrices, automated renewal reminders, and audit-ready training records across every site.
Complete visibility of who is competent — and who isn’t
Training records in spreadsheets are out of date the day you build them. Q-Hub gives you a live picture of workforce competence across every site, so you catch a gap or an expiry before an auditor does.
Competency Matrices
Visual role-to-skill matrices with proficiency levels and colour-coded status — see at a glance who is trained, who is expiring, and who has a gap.
Learn moreCertification & Licence Tracking
Track external certifications, licences, and qualifications with certificates uploaded and expiry dates set — automated reminders at 30, 14, and 7 days before they lapse.
Learn moreSkills-Gap Analysis
Compare current competencies against role requirements automatically — spot the gaps for an individual, a team, or a whole site before they cause a compliance problem.
Learn moreTraining Records & History
A complete, timestamped training history for every employee — what they’ve done, when, and the evidence — replacing the shoebox of paper certificates.
Learn moreAutomated Renewal Reminders
No more discovering a lapsed forklift licence at the worst moment. Owners and managers are alerted automatically as certifications and refreshers approach their due date.
Learn moreAudit-Ready Compliance Reporting
Produce a competence report for an auditor or a customer in one click — training matrix, expiry status, and evidence — instead of a week assembling spreadsheets.
Learn moreCompetence connected to the work it protects
A skills gap is a risk, and an incident is often a training failure. Because competence lives inside Q-Hub’s QHSE platform, it connects to the risks, incidents, and audits that depend on people being qualified.
- Skills gaps surface as competence risk in your risk register
- Incident investigations flag where retraining is the corrective action
- Audits check competence evidence against the standard automatically
- Only qualified people can be assigned to tasks that require the ticket
From “I think they’re trained” to proven, current competence
Q-Hub turns competence from an annual spreadsheet audit into a living record that keeps itself current.
Map
Define the skills, certifications, and refreshers each role and site requires.
Assess
Record current competence and evidence against every person — the live baseline.
Spot Gaps
The matrix highlights gaps and upcoming expiries automatically, by person or team.
Close
Turn gaps into training plans and assignments, with completion tracked to evidence.
Maintain
Automated reminders keep every certification current — you never discover a lapse too late.
Every ticket, licence, and refresher — tracked in one place
Mandatory H&S training
Fire, manual handling, first aid, and induction refreshers tracked against every role.
Licences & tickets
Forklift, plant, and equipment tickets with expiry alerts so nobody operates on a lapsed licence.
Professional qualifications
Track external certifications and CPD with certificates held as evidence.
Contractor competence
Verify that contractors hold the tickets before they set foot on site.
Multi-site workforce
One competence picture across every location, not a spreadsheet per site.
Audit & customer evidence
Produce the competence matrix an ISO auditor or a customer asks for in one click.
A lapsed certification is a stopped job — or a failed audit
A spreadsheet can list training. It can’t warn you before a ticket lapses.
Competence only protects you if it’s current and evidenced. A training spreadsheet is out of date the moment it’s saved and never reminds anyone of anything.
| Capability | Spreadsheets | Basic HR/LMS | Q-Hub |
|---|---|---|---|
| Visual competency matrix | Manual | Partial | ✓ |
| Automated expiry reminders (30/14/7) | ✗ | Sometimes | ✓ |
| Skills-gap analysis | Manual | Rarely | ✓ |
| Certificate evidence store | ✗ | ✓ | ✓ |
| Contractor competence checks | ✗ | ✗ | ✓ |
| Competence linked to risk & tasks | ✗ | ✗ | ✓ |
| One-click audit report | ✗ | Partial | ✓ |
| QHSE-native, not generic HR | — | ✗ | ✓ |
Teams that always know their workforce is qualified
““QHub has supported us in achieving a higher compliance rate.””
““Qhub helps us to proactively use our QMS and increase efficiency.””
““We can’t believe how fast we were able to get it up and running.””
Training management software questions
This is about competence and records — the matrix of who is qualified, what’s expiring, and where the gaps are. Assigning and delivering the training itself is covered by our Training Software page. Q-Hub does both; this side proves competence.
Yes. Set expiry dates against every certification and licence, and owners, managers, and the individual are alerted automatically at 30, 14, and 7 days — overdue renewals escalate.
Yes. The competency matrix compares current competence against role requirements for an individual, team, site, or the whole organisation, and highlights every gap and upcoming expiry.
Yes. Verify that contractors hold the required tickets and certifications before they start work, held as evidence in the same place as your own workforce.
Yes. Produce a competence report — matrix, expiry status, and certificates — in one click, filtered by site, role, or standard, instead of assembling spreadsheets.
Most organisations are live in around four weeks — we help you build your role-to-skill matrices, import existing records, and set renewal reminders to match your workforce.
Works Seamlessly With
Auto-trigger retraining on SOP updates. Safety inductions and permit-linked training. Link training to CAPA and process changes.
See Q-Hub Training in Action
Book a personalised demo and see Q-Hub in action. No commitment required.
See PricingNo credit card required · 30-day free trial · Live in 4 weeks