Qooling
Q-Hub and Qooling both help teams digitise quality, safety, and compliance.
This comparison highlights where Q-Hub delivers greater value, flexibility, and long-term scalability for modern organisations evaluating an eQMS/QHSE platform.
vs
Qooling
User Experience
Clean, modern UI with role-based, tailored views.
Practical interface; design feels more utilitarian than polished.
Reports & insights
Real-time dashboards, configurable KPIs, exportable analytics.
More fixed reporting and analytics across modules.
Customisation
Deep no-code layouts, fields, workflows, and forms.
Some custom workflows and forms; some flexibility limits reported.
Compliance
Built-in ISO toolset with audit-ready controls.
Supports ISO 9001 and industry standards extensively.
Export features
Easy CSV/PDF exports and scheduled report delivery.
Standard exports implied; specifics not clearly detailed.
Mobile application
Full IOS and Android apps with offline options.
Native iOS and Android apps available for field use.
Offline abilities
Robust offline capture and auto-sync on reconnect.
Offline access noted in listings and materials.
API & integrations
Open REST API; prebuilt connectors and webhooks.
Qooling Connect - API, SSO; Okta and ERP links.
Updates & improvements
Frequent releases; visible roadmap and changelogs.
Apps updated; broader cadence less transparent publicly.
AI features
Embedded AI for triage, summaries, and insights.
No explicit AI module highlighted publicly.
Pricing Overview
Q-Hub
Q-Hub starts with transparent pricing from £75/month, scaling cleanly from small teams to multi-site enterprises.
- Pricing is published, predictable, and tiered by usage,
- Unlimited basic users on higher tiers
- No automation limits
- Built-in tools (dashboards, insights) that most vendors sell as add-ons.
- Low implementation costs.
- All plans allow for SSO for no additional cost
The result is a pricing structure that stays accessible for SMEs while remaining competitive for complex, regulated organisations with thousands of users.
Qooling
Qooling publishes per-user, annual pricing across four editions starting — Light, Starter, Advanced, and Enterprise packages.
- Core reporting and audits in Starter
- Integrations and custom workflows in Advanced,
- Security tiers like SSO in Enterprise.
While this helps small teams trial the platform at a low entry price, larger programmes quickly land on Advanced or Enterprise to unlock integrations, analytics depth, and premium support. The initial low per-seat figure can rise once required features are added.
Features Overview
Q-Hub
Q-Hub delivers a massive range of eQMS capabilities with an emphasis on configurability and customisation.
- Document control
- Audits and training
- Non-conformance/CAPA
- Supplier management
- Asset management
- No-code workflows
- KPI & Report builder
- Android and iOS app
Unlike rigid, older-heavy systems, Q-Hub lets administrators shape screens for different user groups, making tasks simpler for operators and giving richer insights to leaders. Q-Hub focuses on providing a suite of tools that allows an entirely bespoke and tailored experience unmatched by any other system.
Qooling
Qooling provides good compliance alignment (ISO 9001 and other standards), automated document control, and “user-friendly customizable workflows and templates.”
- QHSE suite with document control,
- Audit planning,
- Issue/CAPA tracking,
- Training records,
- Risk management.
While customer reviews cite some analytics, at higher tiers, Qooling includes custom workflows and integrations like “Qooling Connect” for API-level integration and SSO. Some reviewers note limitations around customisation flexibility and integration effort at scale, suggesting that complex enterprises may rely on Advanced/Enterprise editions to unlock needed capabilities.
Usability Review
Q-Hub
Q-Hub is designed for speed and clarity. The interface uses clean layouts, smart defaults, and role-based workspaces so users see only the tasks and data they need.
- Guide forms and workflows with conditional logic
- Mandatory evidence prompts
- Customisable help boxes
- Quick-create actions
- Bespoke site views and permissions
- Modern and easy to use mobile app
These features help to reduce training time dramatically for frontline teams. Unlike older systems that enforce one “best” way of working, Q-Hub adapts to your processes. The net effect is a modern app that people actually enjoy using, which drives adoption and better data quality.
Qooling
Qooling’s usability is straightforward for day-to-day operations and centralised records. With an interface that can suit all users as oposed to custom views.
- Mobile apps help frontline teams log issues
- User-friendly workflows
- Clear reporting for essential information
- Common quality tasks accessible after a short learning period.
At the same time, third-party reviews include comments about limited customisation flexibility and challenges with integrations for more complex environments, indicating that some advanced configurations may take more effort or require higher-tier plans.
Integration comparison
Q-Hub
Q-Hub offers a growing range of integration options to suite small businesses or large enterprise data integration.
- SSO and Azure AD
- Open APIs for multiple modules
- Scheduled data drops - CSV/S3
- API options for MRP / ERP data
- Bespoke API solution on request
Q-Hubs customer success team helps to set-up popular scenarios like pushing non-conformance data to ERP, syncing approved supplier lists to procurement.
Qooling
Qooling offers “Qooling Connect,” a framework for integrating the platform into an existing IT landscape.
- API-level capabilities
- SSO on heigher tier
- SAP Business One, AFAS
As with many eQMS tools, deeper integrations are tied to higher-tier plans. Teams should confirm required endpoints and event models, to ensure alignment without unexpected licensing jumps.
Advantages of Q-Hub
Intuitive Design
Q-Hub features a modern, uncluttered interface that keeps essential actions a click or two away. Rather than locking users into rigid screens, Q-Hub lets you shape pages, fields, and layouts to match how your business actually works. Role-based homeviews give teams focused to-dos, while leadership sees live KPIs without digging. That clarity accelerates adoption, reduces training, and raises data completeness—making audits smoother and improvements easier to prove.
Faster Setup, Smarter Scaling
Q-Hub ships with ready-to-use templates for deviations, CAPA, change control, audits, training, suppliers, and more. Admins can adapt them with no-code builders and push changes safely via sandboxed configuration—so you launch quickly, then evolve without costly projects. Unlike platforms that require jumping tiers to unlock flexibility, Q-Hub keeps core customisation, automation, and analytics accessible as you grow. Start with one site, add departments, then expand globally without re-implementation.
AI That Works For Quality
Q-Hub embeds practical AI to save hours on creating compliance resources. The future AI summarises, will automate long investigations, flags similar issues to prevent duplicates, suggests risk prioritisation based on context, and drafts action items your team can refine. Because the AI is woven into the application, inboxes, and dashboards, people use it where work happens—not in a separate tool. The outcome is faster triage, clearer narratives, and better insight density for managers.
Enterprise-Grade Compliance Without the Friction
Q-Hub bakes in the controls quality leaders expect: versioned documents with controlled distribution, read-and-understand tracking, e-signatures, audit trails on every configuration change, and granular permissions down to the field. Identity integrations (SSO/SCIM), and robust validation documentation keep IT and QA aligned. The platform’s audit-ready design helps you pass inspections with confidence while still moving quickly day to day.
Open Integrations & Real-Time Insights
Q-Hub’s open API, webhooks, and connectors make it part of your architecture—not a silo. Sync people and training from HRIS, push CAPA milestones into project tools, feed data warehouses for BI, and automate notifications in collaboration suites. Live dashboards transform quality data into decisions: trend defects, track cycle times, watch training completion, and measure audit preparedness. With scheduled exports and governed datasets, stakeholders get trusted numbers without manual spreadsheet work.
Read our happy customer's testimonials
“Managing NCRs are now so much easier”
“We wish that we had this sooner, its made NCRs so much easier to manage, the team can now focus on getting the issues resolved rather than all the admin”
Quality manager
,
Enviromesh
"Qhub helps us to... proactively use our QMS... and increase efficiency"
"Our QMS was, prior to the introduction of Qhub, a very static and quite difficult-to-access system, leading to many processes and procedures not being followed. Qhub has enabled us to make the necessary parts of the system visible to all personnel and to schedule audits to monitor compliance. We are also now able to track and monitor non-conformances and ensure close-outs to drive continual improvements and demonstrate these to our growing client base."
Business manager
,
Anglia Cathodic Protection Services
"Qhub provides a visible, intuitive way to manage data and workflows, revolutionising our approach to operations"
"With Qhub, we’ve seen immediate benefits in how we manage data and processes. As more documents and workflows are added, the system’s true potential is becoming clear. Qhub is helping us shape a culture of quality and safety by streamlining tasks, improving communication, and offering valuable insights into our operations."
Operations director
,
Fowlers of Bristol (Engineers) Ltd
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